To repeat myself; I am a paralegal, not a lawyer. Plus when a paralegal and or a lawyer get involved your problem becomes an issue.
All right, let’s talk about office technology. Things have changed over the years. 30 or 40 years ago office technology consisted of telephones and maybe a fax machine. Let’s be real fax machines 30 years ago always made a huge amount of noise that is if someone was brave enough to use it. Let’s be honest the 1st fax machines weren’t that reliable. Today we are talking about computers, wireless telephone systems, copiers, scanners, printers and fax machines.
Let’s say you found a fairly small firm, no more than 3 or 4 lawyers. Each lawyer will need a desktop for the office and a laptop computer for their home. Your firm will probably have at least 2 paralegals. Each will need a desktop and a laptop.
Side-note: Being a lawyer or a paralegal is not a 9-5 job. Your lawyer will almost without fail put in another 3 hours of work after they get home. Plus lawyers and paralegals do travel as part of their job. In a lot of firms this size paralegals and lawyers supply their own laptops. There are computer systems that let the paralegal and or lawyer’s laptop communicate from home or on the road with the firm’s mainframe.
Let’s not forget the office manager ‘the real boss’ and the receptionist each will also need a desktop each. That makes about 8 computers needed for the physical office. Most firms this size will also need at least 3 printers. This does not include the printers in lawyer’s home. This size firm also needs at least 1 copier and a fax machine.
Side-note: There are printers that can double as a copier, scanner and fax machine.
Now we come to the software needed to operate the equipment. We are talking about MS Word, Excel, and Adobe, PowerPoint, Paint and Access. Plus your lawyer has a video conferencing programs like Skype. These programs are just the general programs you’ll find in most law offices. There is more specialized software used by law firms.
Your law firm will need to use the professional grade software which will cost your lawyer’s at least $150 per computer.
Side-Note: I will be getting into specialized software as I move deeper into the world of Law. Especial the video conferencing there are programs much more secure and professional than Skype. Always remember keeping your information private and secure is majorly important to your lawyer.
Most firms will have spent at least $1200 per desktop. Next let’s talk about the printer, copier, scanner, and fax combo machine, which will run your lawyer about $300. Don’t forget 2 standard printers which run about $100 each. That will make up the 3 needed printers.
Next week I am start into some of the expenses faced by the Independents as they practice law.